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Computer Software Tips from Kathy Surles - Your Computer Software Specialist
Using Microsoft Word Keyboard Shortcuts
Basic Shortcuts
Movement Shortcuts
Selection Shortcuts
One of the ways you can increase your efficiency in working with the computer is to use keyboard shortcuts – these techniques let you continue with fingers on the keyboard, rather than shifting to the picture side of the brain—and use the mouse.
Many of the keyboard shortcuts are available in the menu. When you open a menu you can choose a command or you can see the icon for that command on the left side of the menu and the keyboard shortcut on the right side of the list. With this knowledge, you can add new shortcuts whenever you are ready.
Basic Shortcuts
Many keyboard commands that would be helpful are readily available: For example as seen above Ctrl+ O (hold the Control key down while pressing the letter O) will give us the Open dialog box, just as selecting the Open command with the mouse would do!
Here’s a list of some frequently used commands:
Ctrl + O = Open dialog box
Ctrl + S = Save
Ctrl + P = Print dialog box
From the Edit Menu
Ctrl + C = Copy selected text
Ctrl + X = Cut selected text
Ctrl + V = Paste the text where the insertion point is located
Movement Shortcuts
Moving around in the text can also be done with the keyboard. The arrow keys to the right of the letters on the keyboard can move the insertion point up, down, right and left one character at a time. If you add the Control key to the movement key you will move one word to the right and one word to the left and then up and down a paragraph at a time:
→ = Moves the insertion point one character at a time to the right
← = Moves the insertion point one character at a time to the left
↑ = Moves the insertion point up one line at a time
↓ = Moves the insertion point down one line at a time
Ctrl + → = Moves the insertion point one word at a time to the Right
Ctrl + ← = Moves the insertion point one word at a time to the left
Ctrl + ↑ = Move ups the insertion point one paragraph* at a time
Ctrl + ↓ = Moves the insertion point down one paragraph* at a time
*If you press enter, you create a paragraph, so sometimes a paragraph is an empty space.
Selection Shortcuts
Above the arrow keys are the Home and End keys.
Home = Moving to the beginning of the line of text
End = Moving to the end of the line of text
Ctrl + Home = Moves the insertion point to the beginning of the document
Ctrl + End = Moves the insertion point to the end of the document
These same key combinations can also allow you to select text when you add the SHIFT key to the combination:
Shift + " = Select from the initial point to the right
Shift + ← = Select from the initial point to the left
Shift + ↑ = Select from the initial point to the next line up
Shift + ↓ = Select from the initial point to the next line down
Shift + End = Selects from the initial point to the end of the line
Shift + Home = Selects from the initial point to the beginning of the line
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